» Face to Face » Interview Do's and Dont's » Follow-Up Letter    
Represent Yourself Well
Personal Interview-Do's and Dont's Covering Letter
Prepare CV Follow Up Letter
Video Interview - Do's and Dont's Questions To Ask

Follow-up (Thank you) letters are one of the most important yet least-used documents in the job search. The letter expressed your appreciation and serves as a courteous gesture of goodwill. Few applicants actually write thank you letters, but those who do are remembered favorably.

Follow-up letters are critical to your job search success, and interviews are not the only occasions to send follow-up(thank you) letters. If you've ever experienced helping or doing something for someone, and not receiving a thank-you, you understand how employers view this lack of courtesy on the part of job seekers.


  Writing Follow-Up Letter


  • Be brief. Thank you letters should be no longer than one page.
  • Send the letter immediately following the interview. If you have already corresponded via email with your interviewer, it is usually acceptable to send an email as a thank you letter.
  • Send letters to every person with whom you interviewed or had contact. Make sure each letter is unique and personalized. All written correspondence with a company will be placed in the same file, and you don't want your file full of form thank you letters. However, you may wish to write one letter to the main interviewer, asking him/her to thank the others for you.
  • Thank you letters must be personal to be effective. Write in a warm, sincere, yet professional tone. Thank you letters are a courtesy; they are not meant to be a sales vehicle. Used effectively, thank you letters can distinguish you from a large group of candidates and could be a critical factor in the employer's decision

Letters mailed through the post can be formatted the same as the Cover Letter format.

Email is acceptable in most cases, a heading with the address and contact information is not required in an email, but it should still be written using full sentences, correct grammar, and formal tone of address

1. Express your gratitude. Thank the interviewer for taking the time to meet with you.
2. Consider these topics when writing your thank you letter:
  • Reiterate your interest and enthusiasm.
  • Demonstrate your understanding of the job.
  • Match your strengths with the needs of the employer
  • Include any information that may have been excluded from the interview or your résumé

3. Provide a phone number where you can be reached.
4. Restate your appreciation.

  • Make sure that all names, addresses, and phone numbers are correct.
  • Proofread all text.
  • Balance the letter on the page.
  • Sign the letter.
  • Use quality stationery
Back to main page