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Follow-up
(Thank you) letters are one of the most important yet
least-used documents in the job search. The letter expressed
your appreciation and serves as a courteous gesture
of goodwill. Few applicants actually write thank you
letters, but those who do are remembered favorably.
Follow-up
letters are critical to your job search success, and
interviews are not the only occasions to send follow-up(thank
you) letters. If you've ever experienced helping or
doing something for someone, and not receiving a thank-you,
you understand how employers view this lack of courtesy
on the part of job seekers. |
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Writing
Follow-Up Letter |
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Tips
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Be brief. Thank you letters should be no longer than
one page.
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Send the letter immediately following the interview.
If you have already corresponded via email with your
interviewer, it is usually acceptable to send an email
as a thank you letter.
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Send letters to every person with whom you interviewed
or had contact. Make sure each letter is unique and
personalized. All written correspondence with a company
will be placed in the same file, and you don't want
your file full of form thank you letters. However,
you may wish to write one letter to the main interviewer,
asking him/her to thank the others for you.
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Thank you letters must be personal to be effective.
Write in a warm, sincere, yet professional tone. Thank
you letters are a courtesy; they are not meant to
be a sales vehicle. Used effectively, thank you letters
can distinguish you from a large group of candidates
and could be a critical factor in the employer's decision
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Format
Letters mailed through the post can be formatted the
same as the Cover Letter
format.
Email
is acceptable in most cases, a heading with the address
and contact information is not required in an email,
but it should still be written using full sentences,
correct grammar, and formal tone of address
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Content
1. Express your gratitude. Thank the interviewer for taking
the time to meet with you.
2. Consider these topics when writing your thank you letter:
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Reiterate your interest and enthusiasm.
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Demonstrate your understanding of the job.
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Match your strengths with the needs of the employer
- Include
any information that may have been excluded from the
interview or your résumé
3.
Provide a phone number where you can be reached.
4. Restate your appreciation.
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REMEMBER
- Make
sure that all names, addresses, and phone numbers
are correct.
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Proofread all text.
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Balance the letter on the page.
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Sign the letter.
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Use quality stationery
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